We are aware of the trust you place in us. We therefore see it as our responsibility and obligation to protect your privacy. On this page we will inform you of the data we collect when you use our website or make use of our services, why we collect these data, and how we use it to improve your user experience.
When you send email or other messages to us, we may save those messages and any attachments. Sometimes we may ask you for additional personal data that is relevant to the situation. This makes it possible to process your questions and answer your requests. The data is stored on secure servers.
We ask that you read this policy carefully, since it contains essential information about how your personal data are processed and for what purpose. By communicating your personal data, you expressly declare that you have taken note of this policy and you also expressly agree to it, as well as to the processing itself.
When you sign up for one of our services, we ask you to provide personal data. These data make it possible to perform the services. The data is stored on secure servers.
Given the scope of application, Cazimir CVBA, of which the individual lawyers are a part, is the controller for the processing and storage of personal data. When collecting and processing your personal data, we respect the Belgian regulations on the protection of personal data, as well as the General Data Protection Regulation (“GDPR”) from its entry into force on 25 May 2018.
The purposes for these processing operations are, on the one hand, the performance of agreements with our clients, client management, invoicing and accounting and, on the other hand, the application of the Belgian Act of 18 September 2017 on the prevention of money laundering, the financing of terrorism and limitation of the use of contacts (hereinafter: anti-money laundering legislation).
The legal bases are performance of the agreement, fulfilment of legal and regulatory obligations, and/or our legitimate interest.
Depending on your activities and your relationship with our office, we process the following personal data: your personal identification data; national register number; identification data in the context of the anti-money laundering legislation; data on solvency, insurance; financial transactions; CBE number, professional activities; agreements and arrangements; permits; personal details; immigrant status; the holding of mandates; complaints, incidents or accidents; family composition, marriage or current form of cohabitation; memberships of associations, organisations, groups or professional associations; judicial data concerning suspicions, convictions and sentences, judicial measures or administrative sanctions; current job; salary details to the extent necessary for handling the case; data concerning persons under the age of 16; data regarding sexual behaviour or sexual orientation; data revealing political views or trade union membership; image and audio material necessary for handling the case or in the context of training or an event.
The personal data are stored and processed by us for a period that is necessary for the purposes of the processing and in function of the (contractual or non-contractual) relationship that we have with you.
In any case, your data will be removed from our systems after a period of ten years after the termination of the agreement, case, collaboration or project, except with regard to those personal data that we must retain longer on the basis of specific legislation or in the event of an ongoing dispute for which the personal data are still necessary.
In accordance with and subject to the terms and conditions of Belgian privacy legislation and the provisions of the General Data Protection Regulation, we inform you that you have the following rights:
You have the right to take cognisance of the data we have about you free of charge and to know what it is used for.
You have the right to obtain rectification (correction) of your incorrect personal data, as well as to complete incomplete personal data.
You have the right to request that we erase your personal data or restrict their processing in the circumstances and under the conditions set out by the General Data Protection Regulation. We may refuse the erasure or restriction of any personal data that is necessary for us for the performance of a legal obligation, the performance of the agreement or that is in our legitimate interest, as long as these data are necessary for the purposes for which it was collected.
You have the right to obtain the personal data concerning yourself, which you have provided to us, in a structured, commonly used and machine-readable form. You have the right to transfer these data to a different controller.
You have the right to object to the processing of your personal data for serious and legitimate reasons. Please note, however, that you cannot object to the processing of personal data that are necessary for us to fulfil a legal obligation, to perform the agreement or that are in our legitimate interest, as long as these data are necessary for the purposes for which they were collected.
If the processing of personal data is based on prior consent, you have the right to withdraw this consent. These personal data will then only be processed if we have another legal basis for such.
We confirm that the processing of the personal data does not include profiling and that you are not subject to fully automated decisions.
The information can be shared internally with individual employees or lawyers, and if necessary their respective (management) companies, but is not shared with third parties. Our employees and independent collaborators are obliged to respect the confidentiality of your data.
Certain personal data collected by us will be transferred to, and possibly processed by courts and other government departments, or to third party service providers such as our IT supplier, accountant, auditor, insurance companies, etc. The employees and representatives of the above-mentioned service providers must respect the confidential nature of your personal data and can only use these data for the purposes for which they were provided.
In the context of anti-money laundering legislation, data of clients, attorneys-in-fact and ultimate beneficial owners may, in certain circumstances, be forwarded to the President of the competent bar.
In the event that we are wholly or partially reorganised, our activities are transferred or if we are declared bankrupt, your personal data may be passed on to other third parties. It is also possible that personal data must be transferred pursuant to a court order or to comply with a specific legal obligation. In this case, we will make reasonable efforts to inform you in advance about this communication to other third parties. However, you must understand that legal restrictions may apply.
Under no circumstances will we sell or make commercially available your personal data to direct marketing agencies or similar service providers.
We take the necessary technical and organisational measures to process your personal data with an adequate level of security and to protect it against destruction, loss, falsification, alteration, unauthorised access or accidental disclosure to third parties, as well as any other unauthorised processing of these data.
Under no circumstances can Cazimir, nor the individual lawyers, be held liable for any direct or indirect damage resulting from incorrect or unlawful use by a third party of the personal data.
We make every effort to handle your personal data in a careful and legitimate manner in accordance with applicable regulations. If you nevertheless believe that your rights have been violated and your concerns are not heard by our office, you are free to file a complaint with: Data Protection Authority (rue de la Presse 35, B-1000 Brussels, firstname.lastname@example.org). You can also file a complaint with a court if you believe that you would suffer damage as a result of the processing of your personal data.
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